Every service at every property — proven, not claimed.
Cleaning, winter service, grounds maintenance and technical services across your entire portfolio. One view, all service providers, every proof retrievable.
Operator responsibility remains yours, even when you delegate it.
Public safety obligations and operator responsibility rest with the owner and are only delegated, never handed over — the duty to supervise remains. Add the service charge statement: tenants have the right to inspect receipts, and whoever cannot prove a service loses the line item.
Undocumented work counts as work not performed — with a direct effect on cost recoverability and liability.
Who this is for
Asset or property manager
Responsible for 20 to 300 properties, knows none of them in detail, is measured on cost and tenant satisfaction.
Technical facility supervisor
Drives out when someone complains. Spends half the day chasing service providers with follow-up questions.
HOA administrator
Has to justify every line of the statement at the owners' meeting.
Three arguments, three views.
Each argument paired with a view from the application — not a screenshot catalogue, but shown where it matters.
The whole portfolio on one screen
Instead of twelve spreadsheets and email threads: one list of all properties with fulfillment rate, open defects and what is still due today. Whoever falls behind moves to the top.
The proof for the service charge statement
For every billing period, one file per property: which service was performed when and by whom, with photo evidence. When a tenant demands to inspect receipts, the answer is a printout instead of a research project.
Defects with deadlines instead of email chains
The advisory board, the caretaker or the tenant reports it, the system assigns a deadline and a responsible party, and the follow-up check is documented. Nothing gets lost in an inbox anymore.
Four screens that define this industry.
This is what the software looks like for service providers and clients. All data is sample data.
Portfolio list
All properties in one list — per row: fulfillment rate, open defects, last service run. Sortable by anomaly.
Property
Building and entrance structure with status per area, below it today's service runs and the companies responsible.
Evidence file
One billing period as a document: services, dates, people, photos — as an attachment to the service charge statement.
Defect case
Report with photo, deadline, responsibility, processing status and follow-up check.
What Taskey Share concretely delivers here.
Not a feature list — every function with its benefit in this industry.
Multiple service providers per site
Cleaning, winter service and grounds maintenance side by side in one view instead of three portals.
Proof per billing period
A receipt-ready compilation of all services, matched to the billing period.
Reporting without an account
The advisory board or a tenant reports via a link, without registering.
Recurring inspection duties
Dates for inspections and maintenance with reminders and proof storage.
Deadlines and escalation
Every defect has a deadline; overruns become visible instead of forgotten.
What Taskey Share is for.
Requirements that Taskey Share serves — not a confirmed certification.
Public safety obligations and operator responsibility
Tenants' right to inspect receipts for the service charge statement
Proof of services performed for cost recoverability
Documentation of the supervision of contracted service providers
We speak the way you speak.
The terminology used on this page and in the application — aligned with the tenders and contracts of the industry.
What this industry asks first.
They don't need a system of their own. One access with a single tap per service run is enough — and those who want it get the full feature set. In practice, service providers participate when the client makes it a condition.
It stays. This is not about space management, but about proof of services actually performed on site — the gap that CAFM systems typically leave open.
The client sees the service at their site, not the service provider's staff planning. How much personal data is visible is defined per contract.
All figures and names on this page are fictional.
Used for demonstration only — no real customer names, no real metrics.
Lindenhof residential complex (6 entrances, 84 units), Kaiserstrasse 12 office building, Sonnenfeld residential park (4 buildings)
Stairwells A–F, underground garage levels 1 and 2, waste station North, courtyard-side outdoor area
Administration, advisory board, cleaning company, winter service, grounds maintenance
Fulfillment rate 94%, 3 open defects, last winter service run 06:20
View the portfolio — start with one property, no commitment
A 30-minute demo with sample data from your industry.